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DIGITAL ASSET DELIVERY
AND MANAGEMENT

Common Data Environment System for Construction Management

How might we create a Common Data Environment system that can more comprehensively support the management of construction projects?

 

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Challenge Statement Owner
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Hear directly from the challenge statement owners!
 

Review the presentation video and slides from the Q&A session.

Background and Current Practice

Construction companies currently use multiple digital platforms to support document management, site management, safety management and project management activities. However, none of the existing digital platforms is able to provide all the features required by these companies. 

These platforms are not fully compatible with each other, and this results in data silos and even data loss. The data often needs to be retrieved from the different platforms to generate the reports required by various construction stakeholders. 

Opportunities and Key Challenges

We are interested in a Common Data Environment (CDE) system that would comprise a single platform or a consortium of integrated platforms to support document management, site management, safety management and project management activities. The data and information are consolidated and accessible throughout the platform(s).  

 

The following are the key features that the platform(s) would ideally have:

Document management
 

  • Easy access: Allow for access using web and application-based platforms, as well as offline access for sites with low internet connectivity. 
     

  • Online submission and replies: Allow for online submission and replies of shop drawings, Request For Information (RFI), Submission For Review (SFR), Superintending Officer's Instruction (SOI), and site memos. If a document is pending or overdue for replies, it should be flagged out to the relevant parties. 
     

Site management
 

  • Inspection management: Allow for an online and paperless inspection and verification process with an in-built e-signature function.

  • Defect management: Allow for the creation of defect lists, the automatic channelling of the defect rectification tasks to relevant parties, and the tracking of the completion of rectification tasks.
     

  • BIM model viewing: Able to view and comment on BIM models on the platform without the need for a separate authoring software.
     

  • Report generation: Able to generate reports using the data from the platform in customisable formats to cater to client or consultant’s requirements.

Safety management
 

  • Permit-to-work management: Allow for online and paperless application and approval process with an in-built e-signature function.
     

  • Safety event management: Allow for online and paperless documentation of safety events, and tracking for corrective actions. 

 

Project management
 

  • Subcontractor management: Able to track the activities of subcontractors, identify project delays, and estimate the additional manpower required to keep up with the master timeline.
     

  • Meeting support: Able to generate useful information to incorporate into meeting agenda and collect meeting minutes.
     

  • Progress payment management: Able to accurately track progress for payment claims and help management to visualise the cash flow and the project S-curve. 

 

General
 

  • Cross-platform support: The CDE system can be operated on portable gadgets such as mobile phones and tablets for site staff’s convenience.
     

  • Email integration: Able to integrate with mail service providers, for example Gmail, to extract and send information seamlessly.  
     

  • Cloud application integration: Able to integrate with cloud applications, such as calendar  and cloud storage. 
     

  • Smart notification: Able to provide timely reminders and status updates. 
     

Under Resources, a few bonus features were described by SK E&C with the objective of enhancing real-time interconnectivity between the BIM models and site activities.

Expected Outcomes

Resources

A more comprehensive CDE with most of the features described above that better supports the stakeholders and thus enables them to be more efficient and effective. If multiple platforms are proposed, the platforms must be designed to be fully compatible with each other.